No matter what size business you own, technological devices and outside web resources can help immensely with staying organized and keeping contact with your clients. Certain platforms can not only help your business stay organized, but the devices around your office and the ways in which you utilize them are important contributions to your organization as well. Take a look at these ways to revitalize your internal/external means of communication and organization.
Technological Devices:
The devices in which you have available for use around your office can make your break your production and organization. Buying devices for quality is more important than buying quantity. Taking the time to make sure you’re familiar with the workings of the technology you have present is extremely important so that your workflow is uninterrupted by navigation issues. Knowing how to effectively use your technology through all of the ins and outs is an easy way to increase productivity. Also, if clients come to your office you want to be sure you can help assist them and teach them well if they use your technology.
The devices in which you select for your office are directly related to your work. The decision between iPads, Tablets, Laptops, or Desktops can make or break organization, and are directly depending on the need. Be sure that your intentions match your available technological resources. For example, realtors that are out of the office showing houses may want a tablet over a laptop as they need to have something light and on-the-go.
External Platforms:
There are many options for external platform use that aid organization. Websites like Eventbrite and Constant Contact are new technologies that can help keep contact with your clients, post and invite people to events, or blast a message quickly. The websites allow you to import a contact list and create sub lists so it’s easier to blast messages to groups. There are also feature to see your guest list and attendees for past events, so this can really help with keeping your information organization, compiled in one place and can ensure constant communication.
Platforms like Hootsuite can allow you to schedule multiple social media decks at one time. This helps you continue posting even when you can’t physically be there to do so. Keeping up with your social media, public relations and general external contact shows you’re conscientious and eliminates potential gaps or miscommunications.
Internal Organization and Communication:
Though the external communication is a large piece of your outward trajectory, you can’t begin effectively communicating unless you first create a strong base of internal communication within your business. A server or cloud is the most direct way technology can help with this. A cloud is a great place to keep information, images, or documents, that are accessible to everyone within the business at anytime they choose to access them. Organizing things in folders under your server keeps organization easy, and everyone doesn’t have to be in the office at the same time to get work done together.
M&H Consulting, LLC offers professional IT consulting & support for small and medium size businesses in the Boston and surrounding New England areas. We are based in Natick, Massachusetts, and offer full-service technical support and development focused on all the technical needs of the small business.
Contact M&H Consulting for questions about your technology at (866) 964-8324
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