Like many other companies, you may be struggling between making the switch from onsite email provider to hosted exchange. This can be a difficult to decision to make because both of these, like everything else in the world, have their benefits and disadvantages. Let’s break these down, below.
Onsite email provider:
Benefits: One of the greatest advantages onsite emails have is that they are on the work premises. This means that the emails will have more instantaneous delivery and can be more reliable. Because they are onsite, the email server can be customized for whatever needs your business may have.
Disadvantages: Even though many of the advantages come from the provider being onsite, there is also a disadvantage to this. For example, having an onsite provider requires a secure IT personnel, or firm, to be able to maintain and troubleshoot the equipment whenever needed. This means that your company would have to pay for this added service. Other cost disadvantages that come with this are the higher upfront costs for the equipment and the rising electricity costs due to the power exchange server. A big functional disadvantage to take into consideration is that the server does not provide much flexibility when it comes to adding new employees to the server because they are bought with a certain capacity level.
Hosted exchange provider:
Benefits: Hosted exchange email is managed via cloud by third party services, which means no physical equipments and no large upfront or electricity costs for the equipment. This also means that your company would not have to spend extra money on IT services to maintain and update the system because the host company does it for you, and their services are provided 24/7. Adding and deleting email accounts can be done easily, which means flexibility while your company expands.
This service’s greatest benefit is that it can increase your company’s productivity entirely. With this hosted email employees can stay in touch whenever and wherever through any device. It also provides users with collaboration features like sharing documents and calendar tasks, to name a few. Also, because this server is cloud based, it minimizes the risk of losing data.
Disadvantages: The only real disadvantage that comes with this is that these services require a monthly fee that is determined by the amount of users. But, is this really a disadvantage when it is eliminating other major expenses?
Categorised in: hosted email