Going digital has a different meaning for everyone. Because quitting paper is environmentally friendly, the trend for going digital has been on a steady uprise, especially for most industries. If you’re interested in making the switch, here are some things to think about when planning to quit paper, and go digital.
Do I have to Scan and Save Everything?
Quitting paper all together can seem like a difficult project. The common misconception with quitting paper is that everything needs to be scanned into a system, added to a cloud, or saved somewhere. Remember to be realistic about what you want to save, as some things may be outdated.
How do I know if I’m an Eligible Business?
Before switching to digital, you need to analyze your current business goals. Ask yourself if what you do can even be translated into digital. This includes analyzing every aspect of your materials, content, clients, and flow of your business. Not every business can translate.
Revamping the Business Model
Looking to your goals and business model may be a necessary place to start. Some aspects of the business model may need change anyway. This is where you can decide which of your efforts are ineffective and then rid them of your system. Starting on this paperless journey can mean redefinition to shape your business for the future.
Planning for the Switch Internally and Externally
Going digital happens both internally and externally. It’s important to make sure your business policies are legally able to be digital. This means clients receiving bills, policy documents, etc. It’s necessary to think through every detail and all day-to-day business interactions to make sure the digital switch is a plausible decision for you. M&H Consulting can help companies maintain compliance to The Health Insurance Portability and Accountability Act (HIPPA) when switching and updating systems, or moving personal/patient sensitive data.
How Long will this Switch Take?
Switching may cause a minor set back, and you may lose some information in the process. Plan to give yourself enough time and effort into switching before committing. It won’t happen overnight, as it’s a process that takes much effort. Be sure that everyone in the company is on board and comfortable with the switch to avoid any problems.
M&H Consulting, LLC offers professional IT consulting & support for small and medium size businesses in the Boston and surrounding New England areas. We are based in Natick, Massachusetts, and offer full-service technical support and development focused on all the technical needs of the small business. Contact M&H Consulting for questions about your technology at (866) 964-8324
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