How secure are your business email accounts? Not sure? Well, did you know that the vast majority of cyber crimes starts with email? Cyber criminals have become extremely sophisticated at breaching your company’s networks via email. Unfortunately a single email can compromise your systems and networks in the blink of an eye. Here is a closer look at protecting and preserving your email.
Email Protection – Email is an integral part of our business life today. Routinely we email sensitive data such as social security numbers, phone numbers, birthdates, and credit card numbers. Consider the following when trying to protect your client data.
- Communicate Securely – Depending upon the type of email server you use, you can carry on encrypted conversations. Google, Outlook, Yahoo and others offer a one click encryption, but if the user on the other end does not reciprocate, your communications could be shared and open. Talk to your IT expert to see how to encrypt and protect your email for your company’s specific email server.
- Never open an email or click on an attachment that looks like it is fraudulent. This could include a fake user, a misspelled subject line, or an email that looks suspicious because the logo is similar but not exactly the same as other companies.
- Inform the IT department if you open emails that you fear are malicious.
Email Archiving – Automatically preserving your email, called archiving, is extremely important in our world of digital communication. Why is it so important to preserve your emails?
- Data Retaining – Find critical information that past or present employees and clients have sent or received via email.
- Industry Regulations – If you have to comply with industry regulations or medical regulations such as HIPAA, archiving features keeps your business in line with common email retention standards.
- Preserving for Legalities – If your company is ever involved in a lawsuit, archiving emails can literally save your business. It allows you to quickly search your emails to find messages vital to your case, saving you time and legal costs.
Call us for any and all of your security needs at M&H Consulting at 1-(866)-964-8324 or visit our website at http://www.mhconsults.com
Categorised in: back up, email, IT Consulting Services